Marketing Proposal Manager 

Minimum Responsibilities

• Prepare and develop proposals to ensure compliance with RFP/RFQ requirements.
• Work with technical staff to develop proposal sections and scopes of work.
• Track and monitor proposal efforts and activities, ensuring timely delivery.
• Liaise with partnering AEC firms to ensure that all materials are integrated for joint pursuits.
• Assist with preparation of slides for shortlist presentations and miscellaneous non-proposal-related public speaking opportunities.
• Create and update marketing collateral, such as case studies, resumes, firm descriptions, and posters.
• Work with the rest of the marketing team to establish goals and priorities and track progress.
• Utilize Deltek Vantagepoint database to maintain company and contact information, and to research information for marketing collateral updates.
• Prepare and submit periodic validation information for third-party safety and insurance verification sites such as Avetta and ISNetworld, as well as individual clients’ vendor qualification tools/sites.
• Coordinate entries for periodic awards programs, notably ASHRAE’s state, regional, and society-level awards.
• Assist in coordinating some events, which may be client-facing or employee-oriented events.
• Assist in coordinating annual client gift/holiday card program.
• Assist the Marketing Communications and Design Manager as needed with updating website content and social media.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Marketing Director or Principals.

Qualifications

What You Will Need to Succeed

• Bachelor’s degree in marketing, communications, journalism, English, business or related discipline from a four-year college or university.
• At least five to 10 years of proposal management or coordination experience in the AEC industry.
• Strong proficiency with the MS Office suite, particularly Word and PowerPoint.
• Intermediate proficiency with Adobe InDesign.
• Ability to synthesize and distill information through clear, careful writing and strong proofreading skills.
• Excellent multi-tasking ability. The Marketing Proposal Manager must be able to handle multiple tasks simultaneously and to prioritize deadlines.
• Reliability, enthusiasm, and a collaborative mindset.

What Will Set You Apart

• Experience with WordPress websites.
• Experience with government procurement forms, notably the SF330.
• Experience with typical AEC procurement websites, such as Unifier, Workday/Scout RFP, E-Builder, and BuildingConnected.
• Knowledge of Deltek Vision, Vantagepoint, or another CRM and asset management database.
• Knowledge of Adobe Photoshop and Illustrator.