Marketing Proposal Manager 

Evanston, IL (Hybrid)

Minimum Responsibilities

  • Prepare and develop proposals to ensure compliance with RFP/RFQ requirements.
  • Work with technical staff to develop proposal sections and scopes of work.
  • Track and monitor proposal efforts and activities, ensuring timely delivery.
  • Liaise with partnering AEC firms to ensure that all materials are integrated for joint pursuits.
  • Assist with preparation of slides for shortlist presentations and miscellaneous non-proposal-related public speaking opportunities.
  • Create and update marketing collateral, such as case studies, resumes, firm descriptions, and posters.
  • Work with the rest of the marketing team to establish goals and priorities and track progress.
  • Utilize Deltek Vantagepoint database to maintain company and contact information, and to research information for marketing collateral updates.
  • Prepare and submit periodic validation information for third-party safety and insurance verification sites such as Avetta and ISNetworld, as well as individual clients’ vendor qualification tools/sites.
  • Coordinate entries for periodic awards programs, notably ASHRAE’s state, regional, and society-level awards.
  • Assist in coordinating some events, which may be client-facing or employee-oriented events.
  • Assist in coordinating annual client gift/holiday card program.
  • Assist the Marketing Communications and Design Manager as needed with updating website content and social media.
  • May also perform special projects and other reasonable business-related duties as requested and delegated by the Marketing Director or Principals.


What You Will Need to Succeed

  • Bachelor’s degree in marketing, communications, journalism, English, business or related discipline from a four-year college or university.
  • At least five to 10 years of proposal management or coordination experience in the AEC industry.
  • Strong proficiency with the MS Office suite, particularly Word and PowerPoint.
  • Intermediate proficiency with Adobe InDesign.
  • Ability to synthesize and distill information through clear, careful writing and strong proofreading skills.
  • Excellent multi-tasking ability. The Marketing Proposal Manager must be able to handle multiple tasks simultaneously and to prioritize deadlines.
  • Reliability, enthusiasm, and a collaborative mindset.

What Will Set You Apart

  • Experience with WordPress websites.
  • Experience with government procurement forms, notably the SF330.
  • Experience with typical AEC procurement websites, such as Unifier, Workday/Scout RFP, E-Builder, and BuildingConnected.
  • Knowledge of Deltek Vision, Vantagepoint, or another CRM and asset management database.
  • Knowledge of Adobe Photoshop and Illustrator.

Apply Now!